Careers

Business Office Manager

JOB TITLE:  Business Office Manager

LOCATION:  Rochester, MN

REPORTS TO: Director of Business Development

POSITION SUMMARY

The Business Office Manager is responsible for entering and processing all daily transaction within accounts receivable and accounts payable, while reconciling general ledger activity on a monthly basis. This position will also serve as the point person for employees regarding payroll and benefits. In addition, this position will coordinate the general activities of the business.   

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Accounting

  • Develop invoices for timely distribution to customers
  • Deposit payments and record cash receipts
  • Collect and coordinate accounts payable invoice approvals
  • Enter accounts payable invoices into the accounting system
  • Process timely accounts payable payments
  • Enter general ledger journal entries
  • Monthly general ledge reconciliations
  • Enter production data

Benefits & Payroll

  • Process the bi-weekly payroll
  • Coordinate monthly expense reports
  • Work with benefit providers and CEO to obtain the best plans for employees
  • HR duties as needed/required

General Office

  • Oversee and support all administrative duties in the office and ensure smooth operations
  • Manage office supplies inventory and place orders as necessary
  • Manage Grasshopper phone account and direct calls to the appropriate team member
  • Retrieve and sort incoming mail and deliveries, and manage outgoing mail
  • Data entry
  • Manage and maintain IT infrastructure
  • Monitor job postings and applicants
  • Coordinate travel
  • Plan and organize employee events
  • Assist with planning and organization of shareholder and other company events
  • Track objectives planner quarterly meetings
  • Special projects as assigned
  • Other duties as assigned by supervisor

SUPERVISORY RESPONSIBILITIES

  • None

 EDUCATION AND EXPERIENCE

  • Bachelor’s degree in business or related field is preferred
  • 5+ years in business, office management, HR, accounting or a related field

JOB-SPECIFIC EXPERIENCE AND SKILLS

  • Excellent communication and interpersonal skills
  • Ability to thrive in team-based settings, work collaboratively in a team environment with others
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to prioritize
  • Ability to work independently and be a self-starter
  • Problem solving and analytical abilities
  • Basic accounting
  • Proficient with Microsoft Suite and Database Software